We know what their job goal is and now it’s up to us to find them a job!

These check-ins should be focused on the jobs you found, your client’s opinion of them, and the next steps. They waited long enough to get to this stage.

It's a good goal to shoot for 5 positions found before each check-in.

You should be spending around as many hours as efficient job hunting and interview support allow. We want to be giving our clients great and quick client service.

Oftentimes, the best way to job search is to devote a chunk of time in your schedule (1 - 2 hours) and dive in.

Get creative! If Indeed isn’t getting you the results that you need, try other methods… like stopping by businesses in person!

You should spend as much time as possible efficiently job hunting.

Find Phase participants are typically met with weekly.

1. Ask your client and their team if they would like to create a shared email address for applying to jobs

Creating a shared email address will allow us to have a specific email to connect with employers that we have access to and the individual has access to. This is helpful to follow up with employers, see the status of applications and help the individual with professional communication. You will want to check-in with the individual to see if they would like to have a shared email address that we can help with monitoring.

2. Create a shared email address using gmail, using recoverymail@greatworkmn.com as the recovery email address

It is extremely important to use recoverymail@greatworkmn.com as the recovery email address. This will ensure that any staff will be able to access this email address when there is staffing changes or unexpected absences. If you need to log into an account using the recovery email, you will need to reach out to your supervisor.

3. Save the login information into REV

Saving the login information into REV will ensure that other staff are able to access the account as needed; instead of having to create a new account or miss out on opportunities. Be sure to save the client’s email and password!

4. Assist your client in logging into the account

We want to empower our clients as much as possible. Helping them log into the shared email address will allow them to keep an eye on any job opportunities and interview requests. When you help them log into the account, you can have a conversation about the purpose of this email. We want to encourage clients to use this email for work related things only, such as applying for jobs, reaching out to employers, etc. However, they should use their personal email for anything personal, such as creating social media, chatting with friends, etc.

5. If you are unable to log into the account for any reason, reach out to your supervisor to recover access to the account.

If for some reason you are not able to log into the account, we may need to use the recover email that we established in step 2. Your supervisor should be able to access the recover email and help you gain access to the account.

1. Notify your supervisor, client’s team, VR counselor, and Case Manager

2. Add job placement in REV with the employment start date AFTER their first day of work. NOT BEFORE

3. Request Job Coaching Services and a Travel Authorization from the VRS Counselor, starting IMMEDIATELY
   You cannot do any on-the-job support or connecting with the managers until you have a job coaching authorization from VRS or employment support services (ESS) from waiver!!!!
   Under the PBA, we are only authorized to provide “Follow-Up” services, which is a very light level service. It only authorizes us to help assist them with orientation paperwork, checking in regularly, and light level communication with supervisors. However, it does not authorize us for any on-the-job supports, intensive training, creating visuals, etc.
   The job coaching authorization does allow us to assist with on-the-job supports, intensive training, creating visuals, etc. However, the individual must be present for all work being done to support them in their goals.

4. Begin scheduling intake meeting for Employment Support Services through waiver as soon as possible
   It is very important that we begin scheduling an intake meeting as soon as possible to provide on-going support for the individual in their new job! ESS allows us to provide a more intensive level of support, including on-the-job support, regularly checking in with their managers, completing additional benefits analysis if wages change, visuals, etc. The individual will be authorized for both PBA and ESS during the first 90 days of employment. After 90 days, we will receive final milestone from their PBA and we will continue to support them through their ESS authorization.

5. Within 7 days of start date, you should email the VRS Counselor with the following information:

   1. Employer Name

   2. Employer Address

   3. Wage

   4. Job Title

   5. Hours

   6. Start Date

   7. Types of benefits they are receiving from work

   8. Name of person who gave you the information

   9. Date the information was received

6. Collect the relevant information to complete the “Job” tab in REV.

7. Continue to provide regular email updates and monthly progress reports to the VRS Counselor for the first 90 days of employment.

These are benchmarks that Great Work receives payment for.

Each milestone reached means that Great Work receives that payment for the service. We want to be reaching these milestones quickly and efficiently.

Review information about milestone payments

https://mn.gov/deed/job-seekers/disabilities/partners/guide/contracted-services/services/pba/

Nope!

During the Find Phase, no 6790 is needed, but A SERVICE AUTHORIZATION IS.

We NEED to have the service authorization in hand before working on Placement Plan documentation and before we hold the Placement Plan Meeting. This is different than Waiver services where we can get temporary units.

Nope! We want to make sure we have a purchasing agreement from VR before providing services. Ask the office specialist if you are unsure if we have one!

On the tenth of each month, you should be sending out a monthly progress report for any client that has an active PBA authorization (Find Phase). This will provide the VR counselor with up-to-date information about the progress that we have made over the past month, what’s going well, and what we can improve on.

These monthly progress reports are very important aspect of our contract and required for us to achieve each of the milestones.

There are three different sections in the progress report, you should only fill out the section that is relevant to the work that you did over the past month:

• Job Search Update: You should only complete this section if you were actively searching for jobs during the month. You should also include your job search record dashboard!

• Employment and Follow-Up: You should only complete this section if your client found a job and has started working their first shift

• Job Placement and Follow Up Service Closure: You should only complete this section when your client has been working for 90 days. This will be the last monthly progress report you will complete for that individual!

The monthly progress reports are due by the 10th of every month.

You are required to coordinate the Placement Plan Meeting.

The VRS counselor leads the 60-Day Meetings. If they do not reach out to coordinate, no need to worry about it.